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Position: Co- Executive Director: Operations + Human Resources


POSITION: Co- Executive Director of Ops & HR

 

REPORTS TO: Mama Sana Vibrant Woman (MSVW) is a nonprofit cooperative in which the executive leadership of the organization is shared among the Co- Executive Director of Programming  and  the Co- Executive Director of Operations + Human Resources. . Co-Directors share supervisory responsibility of each other and operations staff and contractors. They ultimately report to the MSVW board. 

 

LOCATION:  Hybrid work environment with one weekly in- person team meeting. Occasional work in the evening/ weekends.  Must live in the greater Austin area by date of hire.

 

POSITION TYPE: Full-time exempt

 

SALARY: $80,000/year

 

BENEFITS: Unlimited PTO, paid holidays, flexible family-friendly schedule, medical, dental, vision, life insurance, professional development opportunities, four day work week 

 

START DATE:  ASAP- March 2025

 

ABOUT MAMA SANA VIBRANT WOMAN: 

MSVW is a woman of color led nonprofit cooperative and sisterhood of 9  staff and 12 contractors dedicated to disrupting capitalism, white supremacy, patriarchy and institutional abuse through shared leadership and focus on whole-woman wellness. We work as community members, birth companions and organizers to expand the capacity of cooperative, collective and community based projects through education, training and companionship. 

 

Our programming ranges address the full spectrum of reproductive care with an emphasis on the relevance for Black women, mental health & wellness and a network of holistic support services. 

 

The MSVW collective is currently composed of staff members, birth companions who assist families with prenatal and postpartum care, volunteers, interns and an active Board of Directors. We began our community work in 2009 as Mamas of Color Rising and transitioned to nonprofit status in 2016. 

 

We are committed to supporting each other as a collective with shared power and autonomy within the organization as evidenced by a shared leadership approach to executive leadership.. Mama Sana Vibrant Woman is more than a job; it is a project that we are passionate about, a support system, and a space to enact and build our lifestyle, politics and our vision for the world and the movements we want to see. 

 

MISSION

Envisioning a just and loving world where all parents receive attentive, quality, loving care, Mama Sana Vibrant Woman (MSVW)’s mission is to improve pregnancy and birth outcomes for communities of color in Central Texas by providing education and support services. Established in 2012, MSVW provides culturally appropriate, quality prenatal and postnatal care to people of color through prenatal and postpartum groups, one-on-one support, childbirth preparation workshops, wellness clinics, and a birth companion (doula) program. These programs provide care to the most vulnerable in our community while also training the next generation of birth workers of color in Texas. 

 

We are hiring new staff  

We are looking to hire an Co- Executive Director of Operations and HR Director as full time staff. This is a unique opportunity for someone who is interested in creating joyous and efficient  systems that allow us to live our values in a shared leadership structure. It is of utmost importance we hire individuals interested in working in collaboration and within a co-leadership infrastructure. We are looking for a leader who is excited about committing to MSVW for years to come. We are strongly invested in equipping staff with the necessary skills to make decisions within their values-driven leadership, anti-Black racist practices, holistic reproductive justice and creating new ways of being outside of capitalism, homophobic, racist and patriarchal systems. 

 

Due to the nature of our work, all members must have the ability and flexibility to work occasional evening and weekend hours. 

 

This is who we are looking for

We are looking for someone who is willing to be in an environment that centers co-leadership and requires innovation and values driven approaches to the work and organization culture. We are looking for people who have an unwavering commitment to social justice. We want people who are excited about the prospect of working with organizations to help them transform and grow, who feel passionately about building leader-full movements, and who feel energized and confident facilitating meetings, workshops and engagement sessions. We want people who have a solid foundational understanding of reproductive justice and energy to build up this area of expertise. 

 

We all are currently engaged in liberated work outside of our work at Mama Sana Vibrant Woman that helps to inform, grow, and challenge MSVW as an organization. We want to bring on people who are similarly engaged in their communities and movements. 


 

POSITION SUMMARY

The Operations and HR  Director is one of two  Co- Executive Directors that  will primarily oversee and  collaboratively build and implement  strategies for sustaining and cultivating  the organization's internal systems and culture . This includes developing and maintaining systems for onboarding, offboarding, organizational + staff  development, and a willingness to foster an environment that is supportive of shared leadership.  The Operations and HR Director is also responsible for organization-wide coordination and working with the CFO and board of directors to develop and implement processes that uphold financial accountability and alignment with the organization's strategic goals. You would support MSVW to create systems and processes that are in alignment with our values and principles. You would join us in working with other community institutions and  economic justice nonprofits.

 

ESSENTIAL RESPONSIBILITIES

Human Resources | approximately  (20%)

  • Ensure the organization is following all  employment laws and certify to the board and the public that this is the case

  • Facilitate support to any staff experiencing conflict/issues that cannot be resolved directly via coaching and supporting them in engaging in healthy conflict resolution processes

  • Lead formal HR complaint resolution processes as needed

  • Conduct exit interviews and otherwise collect information from unhappy staff in order to improve organizational culture

  • Set HR policies for the organization and ensure our HR policies and processes align with our values, budget, and legal limitations

  • Manage any complex HR issues that arise 

  • Ensure all staff and internal confidential data is secured and documented properly

 

Co- Executive Director | approximately  (50%)

  • Monitor overall organizational direction and health

  • Envision where team can grow, supporting professional development efforts, and identify & plan for the needed resources and capacity, including hiring of staff and consultants 

  • Supervise and support CFO consultant, Development Director, Intake Coordinator, Project Connect Manager, and Operations Coordinator ensuring team members are being held accountable to their individual work plans and goals 

  • Tend to the interpersonal relationship with the Co- Executive Director and overall morale of the team and ensure strong relationships are built and maintained between each team member, proactively supporting detriangulating and conflict resolution as needed 

  • Tend to emergencies and major issues, helping problem-solve and strategizing on the most effective paths forward 

  • Coordinate across the organization, ensuring the work is aligned and information is communicated well 

  • Steward organizational culture with a focus on health and wellness

  • Ensure the organization is engaged in ongoing DEIJ learning and action and that DEIJ tools/processes/commitments are actively used on an ongoing basis 

  • Track organization’s internal development  priorities and ensure they are moving forward

 

Operations| approximately  (25%)

  • Review and sign  internal contracts, access legal support as needed for full review

  • Serve as point person for any serious legal matters that may arise for the organization

  • Collaborate closely with the Chief Financial Officer (CFO) to ensure timely and accurate preparation and submission of grant reimbursements.

  • Provide support and oversight to ensure compliance with grant-specific and organizational fiscal requirements, facilitating clear communication between the CFO, Board of Directors, and relevant stakeholders.

  • Create financial processes and procedures with CFO, ensuring organization wide implementation

  • Collaborate with Co- Executive Director of Programming,  Development Director and CFO on grant budgets and  allocations

  • Work with Co-Executive Director of Programming and CFO to complete the annual organizational budget 

 

Other Duties | approximately  (5%)

  • Administration

    • Facilitate key meetings

    • Attend  required internal and external meetings.

    • Utilize direct communication and proactive problem solving to address internal and external organizational challenges and disagreements.

    • Works proactively and in good faith to support and strengthen the overall stability and effectiveness of the organization.

    • Assist implementation and  planning of organizational events

  • Perform other duties as assigned

 

QUALIFICATION
 

Essential:

  • MSVW is currently using a hybrid working model with our staff reporting to work in the office 1-2 times weekly. Applicants must be able to work from home and attend the weekly in person team meeting and additional in person meetings on an as needed basis. This model is subject to change at the discretion of leadership.

  • Three years previous experience in nonprofit management, organizational development, operations management, and/ or human resources.

  • Three years previous experience with grant compliance, reporting

  • Excellent written, verbal, and interpersonal communication skills, including the ability to communicate effectively via email and phone.

    • Written communication skills : ability to communicate complex points concisely and clearly; ability to create thorough reports and resources; ability to respond fully, clearly and reliably to email

    • Verbal communication skills: ability to speak confidently and clearly with donors about our work; ability to communicate respectfully and directly with co-workers and clients; ability to navigate tense or challenging interpersonal dynamics in a way that aims for resolution and de-escalation

  • Three years experience within the birth justice movement, reproductive justice movement, and/ or social justice movement.

  • Strong commitment to Mama Sana Vibrant Woman’s mission and values, including a passion for equity, shared leadership, and building an inclusive and antiracist organization.

  • Expertise in organizational development, talent acquisition, retention strategies, and succession planning

  • Comfortability and competency implementing policies and navigating difficult conversations.  Must be able to engage conversations of reproductive justice, race, gender and other issues of power dynamics  with comfort.

  • Comfortable working across cultures, languages, and differences, including experience and comfort working with people of color, immigrants, English language learners, and gender expansive people.
     

Strongly preferred:

  • Bachelor’s degree 

  • Strong interpersonal and group facilitation skills.

  • Familiarity with HRIS (Human Resource Information Systems) and financial management tools. Strong problem-solving skills to improve workflows, eliminate redundancies, and automate processes where possible. 

  • Strong analytical , critical decision making, project management, and process improvement skills.

  • Ability to work independently and collaboratively on multiple projects.

  • Previous experience working within a collective or workers cooperative.

  • Community Organizing/ Movement Building Experience
     

Preferred: 

  • Bilingual : Spanish/ English

  • Experience in developing compensation structures that fit within the budget and ensure compliance with nonprofit standards.

  •  Experience in project management and systems integration is a plus.

  • Experience working Slack, Asana, Apricot, and Google drive

  • Comfortable learning and working with new technology

 

HOW TO APPLY:

Please email a resume, three professional references, and a cover letter that describes why you feel you are a strong candidate for this position to info@msvwatx.org.  Applications will be accepted and reviewed on a rolling basis until the position has been filled; applications received by January 15, 2025 will be prioritized. Please, no phone calls. 

 

MSVW strongly encourages Black, Indigenous, and people of color, individuals who are lesbian, gay, bisexual, transgender, and/or queer, and individuals impacted by the legal system to apply. The majority of MSVW collective members are women of color.

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